Troubles at work? Consider these steps toward maintaining office harmony.
Child Psychiatrist David Levy introduced the term “sibling rivalry” in 1941. Self-explanatory in its terminology, the concept of sibling rivalry is easy to grasp. The mechanism of employee rivalry works essentially the same way, with the employees in a competitive relationship, striving for greater approval from their employer or manager.
Many managers, in a desperate attempt to be perceived as “fair,” find themselves going crazy as they try to distribute praise evenly and acknowledge hard work equally. Moreover, when they are delivering criticism to one, they feel compelled to deliver it to the other, whether he or she deserves it or not, so as not to be accused of playing favorites.
Rivaling employees who are constantly trying to “best” each other do not always deliver superior work because of their competition. In fact, the animosity they feel toward one another can stifle their creativity and cause them to deliberately undermine their “opponent’s” efforts. Furthermore, the tension between them can corrupt the attitudes of other employees and cause managers to lose objectivity regarding the rivalry.
Managers who recognize troublesome rivalries between two or more valuable staff members should seek to resolve these rivalries before they upset otherwise harmonious workplaces. The following is a list of five tips that are easy to enact. Consistent application of these suggestions is likely to eliminate or lessen the negative impact of employee rivalries.
1. Collect data
Managers should keep their eyes and ears open when milling amongst their staff. Observe the two rivaling staff members as they interact with each other. Notice attitudes, body language and temperament. Pay close attention to the things that trigger negativity. Write your observations down. See if you can identify patterns of behavior. The important thing is for managers to recognize the symptoms of the problem, such as arguing, gossiping and tattling. Total resolution of employee rivalry may not be possible in certain circumstances, and that is when symptom management becomes the goal. Effective management of the symptoms of employee rivalry can significantly improve an otherwise hostile work environment for everyone concerned.
2. Be willing to separate rivaling employees to reduce tension
This particular tip is a good way for managers to solve their rivalry problems with minimal managerial exertion. Consider, for example, that some personalities are very strong and, while not offensive to the majority of coworkers, may grate on the nerves of other employees. It is often like this with rivaling employees: They just do not like each other. Their dislike for one another causes them to be overly observant about what the other is doing or not doing. They are too aware of the other’s responsibilities, deficiencies and positive qualities (which are usually deeply resented). Even the most brilliant conflict resolution specialist would not be able to overcome this sort of interpersonal problem because the problem is personality based and personality traits are enduring aspects of the self. They do not change. Therefore, managers’ willingness to move people around could help reduce the kind of tension that leads to declines in productivity and employee morale. It may also reduce the number of “tattletale” sessions managers have to endure.
3. Know your limits
Managers need to decide how much energy they should spend on the problem of employee rivalry. If it has become a major disruption in the office, managers should address the problem with a plan for resolution in mind. On the other hand, if “conflict resolution” meetings are nothing more than fodder for drama-loving gossipers, a simple, private discussion with each of the rivaling employees would be a better way to go. Specifically, do not make a big deal out of a small matter that might correct itself in time, but do not ignore a spreading cancer either.
4. Do not strive for perfect fairness
Managers should not expect themselves to be perfectly fair, as per the opinions of rivaling employees. Rather, managers should strive to treat their employees impartially. For example, if you decide that one employee should be given an extra week to complete a particular project for whatever reason you deem worthy of the extension, then do so. But be prepared to do the same for the other employee if and when he or she needs extra time. However, do not automatically extend the other employee’s deadline whether it is needed or not just to be “fair.” Make your decisions on a case-by-case basis. If one employee comes to you crying “Unfair!” simply tell the employee that he or she does not have, nor is he or she privy to, all the information that went into your decision. Stick to your guns. Be unemotional, calm, deliberate and firm. Managers should not explain certain decisions, or they will open themselves up to an inappropriate debate with a subordinate.
5. Conduct an honest self-appraisal of favortist behaviors
It is important for managers to be aware of how their behaviors and attitudes may be perceived by those they supervise. It is only natural for managers to have preferences when it comes to personalities and work habits. You may have a particular affinity for an employee who has, for example, a similar sense of humor as yours. Unintentionally, you may be favoring that person to a degree that is obvious and offensive to your favored employee’s rival. Consider if your preference for one employee over another is personality based, or is that employee truly superior in terms of quality of work? If your favoritism is fueled by the former, it would be wise to check that. Better for you to make some behavioral changes than for you to lose a valuable employee who legitimately views your management style as inequitable.
One final thought about conflict resolution: Do some research about best practices before launching into a process with which you are totally unfamiliar. Better yet, get some hands-on direction about how to proceed. You will gain indispensable knowledge about how to handle similar situations in the future. Any consulting fees you may pay for such training would be money well spent. You will learn where, when and how to conduct resolution sessions. You will learn how to be objective, judicial and specific when laying out your directives and expectations, and you will not be blindsided by new cases of employee rivalry in the future, as you are sure to encounter as long as you are managing humans.
Barbara Jaurequi, a licensed Marriage and Family Therapist and Nationally Certified Master Addiction Counselor, speaks on a variety of personal and professional topics and is the author of “A.C.E.S. – Adult-Child Entitlement Syndrome,” available on Amazon and other online booksellers. A.C.E.S. teaches parents of adult-children how to compassionately launch their adult-children into the world of personal responsibility in a straightforward step-by-step approach. Jaurequi can be reached at firstname.lastname@example.org or 909.944.6611.